As of July 2015

 

CONTENTS

 

ACCESSIBILITY & ACCOMMODATION

AGENDA

ALCOHOLIC BEVERAGE CONTROL ACT COMPLIANCE

CONFLICTS OF INTEREST

DONATIONS

ENDOWMENT FUND

ETHICAL CONDUCT

INFORMATION MANAGEMENT

NON-DISCRIMINATION (including harassment)

NO-RETALIATION

RESERVE FUND

PUBLIC POLICY ADVOCACY

RECORD RETENTION

VOLUNTEERS

 

 

 

Accessibility and Accommodation

 

KAF meets legal requirements for accessible venues and facilities and makes reasonable accommodations to its staff, artists, and the public.

 

Agenda

 

Once a duly constituted quorum of the Directors votes on a matter, that

matter cannot come before the Board for reconsideration for six (6)

months or until and unless the Chair and one other officer determine that (a)

information now is available which, if it had been presented to the Directors

at the time of the vote, may have altered the outcome of the prior vote and (b)

reconsideration will result in no substantial adverse consequences to KAF. (Adopted 09.27.11)

 

Alcoholic Beverage Control Act Compliance

 

KAF sells or furnishes alcoholic beverages at its events only as permitted by law and takes steps (see Exhibit 5, Procedures) to assure its compliance with these laws, while working to maintain KAF as a viable entity. (Adopted 09.23.14)

 

Conflicts of Interest

 

KAF prohibits any Director with a conflict of interest from voting or participating in the discussion of a matter involving the conflict and determines whether a conflict of interest exists in accordance with its Conflicts of Interest Procedures as in effect from time-to-time. (See attached Exhibit 1)

 

Donations

 

Donations: KAF takes steps (see Exhibit 4) to assure it promptly receives, deposits into the appropriate accounts, and acknowledges all donations. (Adopted 04.22.14)

 

Contributions are to be used in accordance with a donor’s written explicit restrictions. Explicit written authorization is to be obtained from the contributor before such a restricted gift is used in an alternative manner or for an alternative purpose.  (adopted 04.26.11)

 

Endowment Fund

 

At such time that KAF is able to establish an endowment fund, the original principal amount deposited into the Fund and any subsequent contributions to it other than investment income earned on it, shall be designated as the “Original Principal Balance” and shall be committed to the Endowment Fund irrevocably, shall not be invaded for any reason, and shall be subject to KAF’s Investment Policy Statement and Procedures to be adopted at the time the Fund is established. (Adopted 07.28.15)

 

Ethical Conduct

 

KAF’s business is to be conducted in an ethical manner, which, at a minimum means in accordance with KAF’s Code of Ethical Conduct (See attached Exhibit 2), Policy Statements, and procedures that the Board may adopt from time-to-time. (Adopted 04.26.11)

 

Information Management

 

All information on donors, employees, and agents is confidential, not to be released outside of the organization unless authorized in writing by the donors, employees, or agents or as permitted/required by law.  When information is maintained in electronic format, reasonable precautions are to be taken to prevent unauthorized access. (Adopted 04.26.11)

 

Non-Discrimination (including harassment)

 

KAF does not discriminate, and no person acting on its behalf is to discriminate, including to harass, against any person in employment matters or in any KAF endeavors on the basis of race, religion, color, national origin, marital status, gender, sexual orientation, presence or degree of disability, or any other status protected from discrimination or harassment by state or federal law.

 

No-Retaliation

 

KAF does not retaliate against any person who makes a good faith report to a Director or outside entity that a Director, staff or other agent of KAF has violated KAF’s Policy Statements, Code of Ethical Conduct, or law.

 

Operating Reserve Fund

 

KAF maintains an Operating Reserve Fund to ensure the stability of its mission, programs and ongoing operations during difficult financial times and to provide an internal source of funds for situations such as: sudden increase in expenses, unanticipated loss in funding, one-time unbudgeted expenses, or nonrecurring expenses that will build long-term capacity for the foundation.

 

The Operating Reserve Fund is to be maintained and accessed in accordance with the Operating Reserve Fund Procedures in effect from time-to-time (see Exhibit 3).  Operating Reserve funds are not intended to replace a permanent loss of funds or eliminate an ongoing budget gap.  Funds utilized from the Operating Reserve shall be replenished within a reasonable period of time. (Adopted 03.25.14)

 

Public Policy Advocacy

 

KAF does not act for or against any public policy matter until and unless the Board adopts the position in accordance with procedures in its Bylaws after taking reasonable steps to assure that such action does not violate any laws applicable to its public charity and nonprofit status. (Adopted 04.26.11)

 

Record Retention

 

KAF maintains accurate records of its activities and finances.  All records, in whatever format, are to be protected from unauthorized access and retained in accordance with legal requirements, or not less than for three calendar years.  Financial and corporate records of KAF are not to be disposed or destroyed without authorization from the Board. (Adopted 04.26.11)

 

Volunteers

 

KAF depends on volunteers to manage its operations and perform all necessary tasks.  Volunteers are expected to perform in a respectful, competent manner and to fulfill any obligations they make to KAF. Directors are to provide volunteers with appropriate respect, supervision, and recognition.

 

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800 Kayenta Parkway, Ivins, UT 84738

(435) 674-ARTS (2787)

info@kayentaartsfoundation.org